How to Create and Send Supplier Purchase Orders
Once a customer has placed an order on your website, create a supplier purchase order and send it to the supplier to put the order into production.
CREATE A PURCHASE ORDER TO SUPPLIER
- First, log in to your DistributorCentral dashboard
- Next, find the Orders dropdown to the top right and click on it
- In the drop down that appears click Recent Orders (you will see new orders from the past 30 days)
- If you have only one new order, the Order Summary will load on the next page automatically, if you have more than one order, you will see a list of new orders. Click on an order number in the order list to view the Order Summary.
- Once the Order Summary page has loaded, scroll down to the Purchase Order to Supplier section towards the middle of the page.
- In the Purchase Order to Supplier, click on the Create Supplier Purchase Order button
- On the next page choose how you will pay the supplier & enter any comments that are needed (If the supplier does not have credit card payment setup within DistributorCentral, you will have to select Bill to Account as default, and contact the supplier directly to submit payment)
- Click Create PO (this will NOT sending the PO to the supplier, you are only generating it within your account). Once the PO is generated you will be taken back to the Purchase Order to Supplier summary section
SEND THE PURCHASE ORDER TO SUPPLIER
- Back on the Purchase Order to Supplier summary page, you should now see more details about this order
- Find & click the Send button in the Purchase Order to Supplier section to start
- On the next page, you can choose how you want to send the PO & add any needed comments to the supplier.
- The supplier contact information will automatically fill into the fields of this page, there is no need to change the recipient address.
- When you are ready, click Send Order to send this order to the supplier
NOTE: If you have any changes to this order once it has been sent to the supplier, you will need to contact the supplier directly. Making changes to the PO will not update the order the supplier has in house.
*View the video below to see the steps: